Meeting Cost Calculator
See the real salary cost of a meeting — per session, per week and per year — based on attendee count, average salary and duration.
Assumes 260 working days, 8 hrs/day
Disclaimer. This calculator uses a simplified average-salary model for estimation purposes only and does not account for benefits, overhead costs, or differing salaries between attendees — treat the result as a directional productivity indicator, not a precise accounting figure. Read full disclaimer →
How Meeting Cost Is Calculated
The calculator converts each attendee's annual salary into an hourly rate by dividing by 2,080 — the standard number of working hours in a year (40 hours/week × 52 weeks). Formula: Cost per Meeting = Hourly Rate × Attendees × Duration (hours). If the meeting repeats weekly, that figure is multiplied by the number of meetings per week, then by 52 to project the annual cost.
To make the annual figure more tangible, the tool also converts it into "days of salary spent in meetings" — the annual meeting cost divided by one person's annual salary — giving a relatable sense of how much combined working time this single recurring meeting consumes across the year.
Worked Example
6 attendees, average salary ₹80,000/year, a 1-hour meeting held once a week: hourly rate per person = ₹80,000 ÷ 2,080 = ₹38.46, cost per meeting = ₹38.46 × 6 × 1 = ₹230.77. Repeated weekly for a year: ₹230.77 × 52 = ₹12,000/year — equivalent to about 0.15 days of one person's annual salary.