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Business Expense Tracker (Category Breakdown)

Log your monthly business expenses by category and instantly see the total, each category's share of spend, and your annualised and daily cost.

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Business Expense Tracker
Track monthly business expenses by category and see the breakdown
CategoryMonthly Amount (₹)
Enter expenses to see breakdown

Disclaimer. This calculator is provided for educational and informational purposes only. Results are estimations and do not constitute professional financial, legal, or accounting advice. Consult a qualified advisor, accountant, or company secretary before making business decisions. Read full disclaimer →

About Expense Tracker

Effective expense tracking enables accurate P&L reporting, tax compliance, and cash flow management. Business expenses are categorised for income tax: Direct costs (COGS - directly attributable to revenue); Indirect costs (overheads - rent, utilities, salaries not in COGS); Capital expenses (assets with useful life beyond one year - depreciated, not expensed immediately); Personal expenses (not deductible for business tax).

Under Indian Income Tax Act, deductible business expenses must be wholly and exclusively for business purposes, supported by documentation (invoices, receipts), and paid through banking channels above Rs 10,000 per transaction. GST input tax credit (ITC) can be claimed on business expenses with valid GST invoices. Recommended habits: reconcile weekly; use a separate business bank account; photograph receipts immediately; categorise at time of transaction. Cloud accounting software automates bank reconciliation significantly.

Frequently Asked Questions

Business expenses for income tax purposes fall into four buckets: Direct costs (COGS — directly attributable to revenue), Indirect costs (overheads like rent, utilities, and salaries not in COGS), Capital expenses (assets with useful life beyond one year, which are depreciated rather than expensed immediately), and Personal expenses (not deductible at all). This tracker's category breakdown helps you see at a glance where your spend is concentrated.
Under the Indian Income Tax Act, deductible expenses must be wholly and exclusively for business purposes, supported by proper documentation such as invoices and receipts, and paid through banking channels for any single transaction above ₹10,000. Keeping digital copies of receipts as they occur (rather than reconstructing them later) is the single biggest driver of clean, audit-ready books.
Yes — GST Input Tax Credit (ITC) can be claimed on business expenses that have a valid GST invoice from the supplier. This effectively reduces your net GST liability and is one more reason to insist on proper tax invoices (not informal bills) from every vendor and log them in the same category structure this tracker uses.
Reconcile weekly rather than waiting until month-end or tax time — this catches errors and missing receipts while they're still easy to trace back. Recommended habits include using a separate business bank account, photographing receipts immediately, and categorising each transaction at the time it happens; cloud accounting software can automate much of the bank reconciliation step.
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